Free resource
Ten AI prompts for mission-driven teams
Copy-ready prompts for nonprofit, faith, museum and school staff. They work in Claude, ChatGPT, Gemini or Copilot. Replace the parts in brackets with your own details.
1 · Every team
The context doc you paste first
Generic answers come from missing context. Write this once, paste it before any request, and the drafts start sounding like you.
Here is background on our organization. Use it for everything I ask in this conversation.
Who we are: [one sentence on your mission]
Who we serve: [the people, the place]
Our voice: [warm and plain / formal / playful], we never use [words you avoid]
People you may mention by role: [executive director, program lead, rabbi, pastor, curator]
Facts to keep exact: [service times, program names, dates]
Reply "Ready" and wait for my first request.
2 · Development teams
Donor meeting notes to follow-up
Turns a page of notes into the three things you were going to write anyway.
Below are my notes from a meeting with a donor (names removed). Write:
1. A short thank-you email in our voice that mentions one specific thing they said
2. A list of follow-ups I promised, each with a suggested date
3. Three lines for our CRM: interests, concerns, next step
Use only what is in the notes. If something is unclear, ask me instead of guessing.
Notes:
[paste notes, with the donor's name replaced by "the donor"]
3 · Grant writers
A grant paragraph from your own program facts
The model writes well and invents freely. This keeps it to your facts.
Write a 150 word paragraph for a grant application answering this question:
[paste the funder's question]
Use only these facts about our program. Do not add numbers, outcomes or claims that are not here:
[paste program facts]
After the paragraph, list any part of the question my facts do not answer.
4 · Clergy and congregation staff
A pastoral email that protects the person
Help with tone and structure without putting anyone's private situation into a tool.
Help me write a short, caring email to a congregant who has been going through a hard time. I will not share details. Keep it warm, brief, and free of advice or religious cliches. Offer a specific way to talk (a call this week, coffee after services) and make it easy to say no.
Give me two versions: one more formal, one more personal.
5 · Museum staff
Catalog record to label, web blurb and grant line
One record, three audiences, and no invented provenance.
Here is a catalog record. Write:
1. A family-friendly label, 60 words, for ages 8 and up
2. A web collection blurb, 100 words
3. One sentence I could use in a grant about this collection
Do not add anything that is not in the record: no dates, makers, places or stories that are not stated. Mark anything you would want to verify.
Record:
[paste the record]
6 · Israeli and Jewish communal fundraisers
Hebrew program summary for a US family foundation
A first draft across languages in minutes, with the numbers double-checked.
Translate this Hebrew program summary into English for a US family foundation. Keep it warm and concrete, explain any Israeli terms a US reader would not know, and keep every number exactly as written.
Then list every number and date in the English version next to where it appears in the Hebrew, so I can check them.
[paste the Hebrew summary]
7 · Executive directors and team leads
A staff AI agreement in plain language
Teams use AI more and worry less once they know where the lines are.
Help me draft a one-page agreement for our staff about using AI tools at work. We are a [type of organization] with [number] staff.
Include: what we use AI for, what we never paste in (personal, pastoral, donor and student information), who checks AI-drafted work before it goes out, and who to ask when unsure.
Write it in plain language a new volunteer could follow. Then ask me three questions about our situation that would make it better.
8 · Front desk and admin staff
The same answer, written once
For the questions you answer every week: write the best version once and reuse it.
These are questions people ask us every week, with how we usually answer. Turn each into a short, friendly reply I can copy and adjust. Keep our facts exact, and flag any answer that seems out of date.
[paste questions and your usual answers]
9 · Board members and leadership
A long document, read for you
Get to the decisions in a board packet or a funder report before the meeting.
Summarize this document for someone with ten minutes before a meeting:
1. The three decisions or questions it asks of us
2. Anything that changed since last time
3. Numbers I should double-check, quoted exactly
Quote the document where it matters. Say so if something important is missing.
[paste the document]
10 · Anyone sending AI-drafted text
Check the AI's work
Run this before anything goes out with your name on it.
Review the draft below before I send it. Point out:
1. Any fact, number or name that is not in my original notes
2. Anything that sounds unlike us or too polished
3. Anything a donor, congregant or parent could misread
Do not rewrite it. Just list the issues.
My notes:
[paste notes]
Draft:
[paste draft]
Want to work this way every day?
Kindled teaches you, or your whole team, to use AI with your own tools and your own work, and you keep a playbook of prompts like these. The self-paced program has a 3 day free trial.
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